SEWBReC Recording Grant


Apply for a SEWBReC grant to help support your wildlife recording in south east Wales. Small grants (up to a maximum of £500) are available for:

  • Field/lab equipment
  • Travel expenses
  • Identification guides
  • Software
  • Attending courses
  • Running courses & workshops (Nb. only online/virtual courses during 2020 due to Covid-19)
  • Promotional material
  • Atlas & checklist publication

Download an application form and return to


Further Details

The SEWBReC Recording Grant is an exciting opportunity to support recording activities in south east Wales* and to improve the flow of data to SEWBReC. Grants are aimed at individuals and non-profit groups or organisations wishing to or already supplying data to SEWBReC, enabling them to collect, manage or supply their data more effectively.

The SEWBReC Recording Grant is aimed primarily at new opportunities to support recording activities, therefore we would not issue grants to applicants already in the process of collating data, for example the collation work of Vice County Recorders. However we may be able to facilitate ways in which the flow of this data is increased, for example helping to fill recording gaps.

The SEWBReC Recording Grant Scheme will offer grants, of up to £500 each, to support wildlife recording in south east Wales*.

Grants are restricted to projects focused within south east Wales*; projects extending beyond this area may be considered at the discretion of SEWBReC. Grant applications for travelling outside the SEWBReC area, for example to attend courses or visit museum collections, are acceptable.

Projects eligible for the grant must demonstrate how they will lead to greater knowledge of the species in our region and contribute to the data held by SEWBReC. Furthermore your project outline should show how it will help fill gaps in our data, especially in under-represented groups or geographic areas. To identify these gaps please use the species distribution maps on Aderyn,or contact us.

Where your project involves the collection, collation or mobilisation of data, you will be expected to provide this to SEWBReC in an appropriate format within a time frame agreed when the grant is issued.

Examples of projects we will fund include:

  • Acquiring data management tools, including upgrading software.
  • Training linked to increasing knowledge and skills in biological recording.
  • Publication of atlases and checklists.
  • Purchase of field survey or laboratory equipment.
  • Purchase of identification guides.
  • Promotional activities to encourage greater recording or increase capacity.


Important notes for applicants

  • Successful applications will be issued on a first come first served basis.
  • Any individual or not-for-profit group or organisation may apply for a grant, and the grant can only be used to support not-for-profit activities. 
  •  If you are applying on behalf of a non-constituted group and therefore do not have a bank account, you may nominate an organisation or individual to administer the finances.
  • A nominated person must sign the application form, accepting the grant conditions on behalf of those involved in the project.
  • Grant applications can be submitted at any time, but a project and its outcomes must be completed within the timescales agreed with SEWBReC.
  • Projects must be focused within south east Wales* (exceptions would include visiting museum collections or attending training courses).
  • Projects must be completed safely and follow any relevant Covid-19 guidance or restrictions issued at the time.  If restrictions do not permit the project to be completed, SEWBReC may offer an extension period.  
  • The maximum single grant from this scheme will be £500; however we invite applications for smaller amounts. We also welcome applications where the funding can be used to match against a bigger project, as long as it can be demonstrated to deliver against our aims. You must state in your application what the match funding is.
  • Applicants can apply for several smaller grants within the application period. However, it is unlikely that multiple large grants will be awarded to a single applicant within the same period.
  • The grant can pay the costs of the project (e.g. materials, equipment, and expenses).
  • Funding must not be used to fulfil any existing agreements such as Service Level Agreements, agri-environment works, planning obligations etc.
  • The applicant must supply adequate information to justify the project.
  • Grants are not mandatory and are offered at the discretion of SEWBReC. The decision of the grant awarding body is final and there is no right of appeal.


What happens next?

A group comprising of representation from SEWBReC’s Staff and Board of Directors will consider applications as and when they are received.  We aim to let applicants know if they have been successful within 6 weeks of applying. Unsuccessful applicants will receive feedback.

If you are successful, a member of SEWBReC staff will be allocated as your liaison point for the duration of your project.


Conditions for successful applicants

  • Applicants should not start work on projects until they have formally received their offer.
  • Grants will be paid in full on the satisfactory completion of the project, but we may consider part payments throughout the project, if these can be aligned with specified outcomes. All receipts for expenditure must be presented to SEWBReC.
  • Any publicity for the project must acknowledge SEWBReC’s support and use SEWBReC’s logo, which will be provided to you.
  • Those awarded a grant will be expected to produce a brief report on how the funding has helped achieve their aims. The report could be in the form of a paper, blog, article or presentation and should be agreed with SEWBReC. 
  • Any data collated or collected during the project will be shared with SEWBReC, in a form agreed with us, in a timely manner.


If you require any assistance with the form, or would like to have an informal chat about your project before completing the application please contact:

South East Wales Biodiversity Records Centre

15 Talbot Road, Talbot Green, Pontyclun, CF72 8AD


Telephone: 01443 808896



Please note that the SEWBReC office telephone may not always be manned due to the current Covid-19 situation.